Short, practical guides for running a small business in South Africa.
Most small businesses start as a sole proprietor or a private company (Pty Ltd). Company registration happens through the CIPC eServices portal — you'll need an ID document, proposed company names and a small filing fee. Registration gives you a registration number you can put on invoices and official documents.
Create an invoiceVAT in South Africa is currently charged at 15%. You must register for VAT with SARS if your taxable turnover exceeds R1 million in a 12-month period, and you can register voluntarily below that threshold. Always confirm current rules and rates with SARS or a tax practitioner — they can change.
Try the VAT calculatorA good quote is clear, itemised and time-bound. List what is included, state whether VAT applies, give a validity period and make acceptance easy — a signature line or a simple 'reply to confirm' works well. Sending quotes quickly after an enquiry makes a real difference.
Generate a quotationLate payment is one of the biggest pressures on small businesses. Agree payment terms upfront, invoice immediately after the work, include clear bank details and a reference, and follow up politely but promptly. Deposits for larger jobs protect your cash flow.
Create an invoiceYou don't need a big budget to be visible. WhatsApp Business, a free Google Business Profile, local Facebook groups and flyers at community spots like taxi ranks and malls can reach real customers. Consistency beats spend: post regularly, reply fast and ask happy customers for referrals.
Get marketing ideasPrice to cover your costs, your time and a margin for growth — not just to beat the cheapest competitor. Work out your markup on cost, check what margin that leaves, and review prices when your input costs change. Underpricing is the most common small-business mistake.
Try the markup calculatorThe content on this page is general information for small businesses — it is not legal, tax or accounting advice. Please confirm specifics with SARS, CIPC or a qualified professional.
